Administrative Assistant

Civil Justice, Inc. works to increase the delivery of legal services to clients of low and moderate income through a network of solo, small firm, and community based lawyers who share a common commitment to increasing access to justice.   Currently, Civil Justice, Inc. is seeking an Administrative Assistant to provide support for litigation and programs.  The Administrative Assistant conducts client intakes and makes referrals, provides administrative support for litigation, drafts correspondence, and performs other administrative activities.  This position reports to the Director of Operations and Programs.

The Administrative Assistant:
Completes client intakes to screen for eligibility for assistance through in-house programs and other resources.
Receives, screens and responds to inquiries on the phone or via email.  Provides general information about Civil Justice and the multiple projects Civil Justice currently operates.  
Sorts and files mail received on a daily basis.
Coordinates calendars for litigation, programs and staff.
Orders supplies for the office.
Maintains all client files, including pleadings, motions, retainer agreements, and correspondence.
Maintains confidentiality of information.
Assists with special event planning such as board meetings, attorney member functions, and trainings.
Processes and coordinates membership applications, renewals, and benefits.
Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
Uses various software applications, such as MS Word, Excel, Access, Publisher, and Adobe Acrobat to assemble, manipulate and/or format data and/or reports.

This position description describes the general nature and level of work to be performed, however, additional duties may be assigned at the discretion of the Director of Operations and Programs.  

The ideal candidate will have at least two years of experience as a legal assistant with a strong attention to detail.  Spanish proficiency is a plus.  This is a full time position.  Salary $33,000 - $36,000 depending on experience.  If interested, please submit cover letter and resume to Civil Justice, Inc., 520 W. Fayette St., Ste. 410, Baltimore, MD 21201 or email to

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